Importance of Project Management in Productivity

 
Predefined operations are great for construction program / project management. Here, we’ll share 7 effective operations to make things easier for you! 
 
An essential aspect of successfully completing any capital project is proper project management. Whether in the construction industry or another type of industry, if you’re in charge of a project of this scale, you’ll need to keep several things in mind to ensure its success.

The success rate of a project can be improved through proper management by dividing up the work, setting realistic deadlines, and maintaining positive customer relations.

Project managers in the construction industry should make construction program / project management a routine.

This article explains different methods for improving the whole process of managing construction projects, making it easier for managers to oversee multiple building jobs simultaneously.

According to a 2018 industry research report, numerous inefficiencies in the construction sector have been caused by a lack of technology and communication. The significant issues are as follows:

• Construction workers miss nearly two working days per week dealing with avoidable problems like repairing errors, looking for project information, or handling disagreements.
• Poor communication or inadequate project information account for nearly 50% of all rework to address errors.
• Time squandered on subpar and reworked efforts costs a mid-sized construction company an estimated $2 billion annually.

Construction organizations may simplify data administration, enhance communication, and reduce these inefficiencies by investing in construction program / project management, inspection technology, and incident reporting software.
Now let’s examine how these technologies can aid businesses in streamlining seven essential building operations.
 
 

Enhancing The Preconstruction Process

 
Preconstruction is divided into different stages and work schedules, including developing, reviewing designs, planning and scheduling projects, and estimating costs and completion times for tasks at each level. Communication used to take place over numerous meetings and email threads with multiple file exchanges. It leads to misunderstandings and ineffective evaluations because keeping track of comments, revisions, and tasks takes time and effort.

Using a construction program / project management system that enables preconstruction planning, all key stakeholders can collaborate on a single platform.

Using a system to assess designs, provide feedback on digital Building Information Modeling (BIM) mockups, and monitor the money allotted for general contractors and subcontractors, stakeholders can access the most recent modifications.
 

Bottom line

Smoother and quicker communication allows for more precise planning.
 
 

Enhancing The Workflow For Resource Management

 
Because of multiple unpredictable market pressures, managing resources can become one of the worst headaches for project managers in the construction industry. For instance, if the material supply chain breaks down, project managers must act swiftly to discover alternate suppliers while keeping an eye on the budget and timeline of the project.

Another problem that could lead to project delays or budget hikes is a labor shortage or a need for more competent staff. Project managers can use a construction project management system that makes it simple to change their present workflows even with little influence over these market pressures.

This function makes their ability to construct emergency plans for the unexpected easier. Time and money can be greatly reduced when responding proactively rather than reactively to market developments.

In conclusion, maintaining a database of backup vendors and developing contingency plans for as many eventualities as you can assist in lessening the impact of delays or budget increases if something goes wrong.
 
 

Improving The Warehousing Process

 
In construction, warehousing is crucial. Construction materials must be stocked in warehouses to be delivered to the construction site as needed. Project managers can become more effective in the following ways by organizing and monitoring warehousing tasks using construction project management and mobile inspection software:

• Organizing supplies to reduce time spent looking for and transporting them to the construction site.
• Streamlining pick-up and delivery communications with vehicle fleet management.
• Using a specific tool with integrated inventory and supply chain management.
• Utilizing construction project management software to control inventories in real-time.
• Efficiently executing warehouse audits and inspections, including humidity measurements, mold inspections, and refrigeration, to maintain the standard of stored commodities.
• Coordinating product damage inspections and repair actions from a single platform.

Bottom line

By informing managers of problems immediately, mobile inspection software enhances inventory management with construction project management technology. For instance, using a mobile device or tablet to conduct audits and inspections is simple for staff members using a platform like Workflows.

Managers will then receive immediate notifications of any problems, so set corrective activities and ensure they are completed. Construction companies benefit from this capability by minimizing delays brought on by damage or low inventory levels.
 
 

Improving The Process For Safety Reporting

 
The cost of work-related illnesses and injuries in the construction industry in 2021 was more than $1.56 billion. Businesses can reduce expenses and wasted time from avoidable occurrences by increasing hazard and safety reporting on construction sites.

Instead of using the outdated pen-and-paper reporting methods, using technology to speed hazard and incident reporting systems can assist in optimizing the workflow for safety reporting by:

• Facilitating the immediate reporting of safety concerns by employees
• Making it easier for employees to report safety concerns by enabling them to capture and upload images of potential dangers to the mobile reporting system
• Providing safety managers with a real-time view of reported hazards and accidents and averting occurrences brought on by a delay in corrective action
• Enabling safety managers to delegate and monitor remedial tasks for quicker prevention and correction
• Generating automated reports for safety managers to identify patterns and critical areas of risk that require attention.

Bottom Line

When safety reporting is optimized, safety managers can address safety issues more quickly, minimizing incidents and the time and money they cause. Incident reporting software helps construction companies optimize their workflow by eliminating paper-and-pen safety reporting systems.
 
 

Enhancing The Quality Control And Quality Assurance Processes

 
Quality Control (QC) is required in most instances by the contract documents and is performed or supplied by the contractor. Quality Assurance (QA) is code required 3rd party inspection provided by the owner. Sadly, the interconnection between these two tasks is commonly disconnected and overlooked because a majority of the programs and systems on the market do not understand the difference and are unaware of the code required QA requirements.

Systems for checking quality manually could be more effective and prone to mistakes. These large-scale, preventable mistakes by manual quality control procedures might result in enormous losses. High expenditures and time spent on reworking, replacing building components, or safety incidents can result from poor construction quality.

Construction organizations can lower the risk of subpar quality and adhere to their Quality construction project Management Systems by using simple-to-use inspection software to accomplish quality control inspections in the following ways:

• Facilitating real-time quality control inspections by employees on a mobile or tablet.
• Enables employees to report quality control issues more easily by allowing them to snap and upload photographs or files while adding context-relevant remarks.
• Let quality control supervisors know of any problems so they may take immediate action to fix them and cut down on construction waste.
• Giving management access to past reports to assess the success of corrective measures and advance the assurance procedure.

Assist construction project managers in identifying quality issue tendencies linked to vendors, builders, or subcontractors so they can choose their business partners wisely.
 

Bottom line

Issues with poor quality control, such as needing to rework and replace building components or working in silos, can increase costs and delay projects. In contrast, subpar safety gear raises the risk of accidents by creating labor scarcity.

Managers may reduce the problems that result in delays and inflated budgets by adopting mobile inspection software like Transcend PM to enhance quality control.
 
 

Improving the Efficiency of Data and Communication Flows

 
Design blueprints, plumbing and electrical information, budgets, quality control inspections, safety inspections, fleet management, and much more contribute to the mountain of data generated by the construction sector.

When hundreds of people and many moving components are involved, it’s easy for important details to get lost in translation. The results may be undesirable at best.

According to a study, 50% of all construction rework is due to miscommunication, and workers can spend as much as two days a week seeking project details. Threaded discussion elements in construction project management software and mobile inspection tools help maintain a dialogue within the context of a specific task or issue.

When all relevant information about a project is kept in a central location that can be accessed from any mobile device, team members can spend less time searching for answers to pressing questions and more time-solving problems together.

In conclusion, avoiding expensive misunderstandings can be aided by using communication tools such as threaded discussions within mobile inspection tools.
 
 

Increasing Your Profits

 
Construction organizations can initiate the adoption of construction program / construction project management software and mobile inspection technology inside these three essential construction workflows:

• Minimize waste and mistakes associated with manual methods
• Improve efficiency and productivity
• Increase quality and code compliance procedures